Multi-Day Tour Services Agreement
This agreement outlines the terms for all custom multi-day tours coordinated and guided by Beartooth Tours.
Payment Terms
Payment is due within 14 days of receiving a quote from Beartooth Tours.
The guiding rate is $1,150 per day, which includes:
Expert guide and driver
Transportation for the full duration of the tour
Commercial vehicle insurance
Fuel
Binoculars for guest use
First aid and emergency supplies
The guiding rate does not include dining, which will be paid separately by the guest.
Beartooth Tours covers the guide’s overnight accommodations; this cost is not billed to the guest.
All guest accommodations booked by Beartooth Tours will be billed at cost plus a 5% coordination fee.
All receipts related to accommodations, activities, and other booked services will be attached to the final invoice.
Accommodations and Additional Bookings
Beartooth Tours will book overnight accommodations based on the guest’s stated preferences and needs.
All bookings for overnight accommodations reflect the agreed-upon itinerary, including duration, locations, and preferred type of room(s) or lodging.
Additional arrangements such as activities, park permits, events, or other experiences may also be coordinated upon request and will include the same 5% coordination fee.
Refunds and Cancellations
If accommodations or additional services cannot be fulfilled or a trip must be canceled, Beartooth Tours will make every reasonable effort to obtain a full refund from each provider.
If a provider does not offer a full refund, the guest will receive only the amount actually refunded by that provider.
Guests who cancel more than 24 hours in advance of the departure date will receive a 100% refund of the guiding fee, coordination fee, and any airfare included in the booking.
Acknowledgment
I have carefully read and fully understand this agreement. By electronically typing my name below, I and all members of my group agree to all terms outlined above.
