This agreement outlines the terms for all custom multi-day tours coordinated and guided by Beartooth Tours.

Payment Terms

• Payment is due within 14 days of receiving a quote from Beartooth Tours.

• The guiding rate is $1,150 per day, which includes:

  • Expert guide and driver

  • Transportation for the full duration of the tour

  • Commercial vehicle insurance

  • Fuel

  • Binoculars for guest use

  • First aid and emergency supplies

• The guiding rate does not include dining, which will be paid separately by the guest.

• Beartooth Tours covers the guide’s overnight accommodations; this cost is not billed to the guest.

• All guest accommodations booked by Beartooth Tours will be billed at cost plus a 5% coordination fee.

• All receipts related to accommodations, activities, and other booked services will be attached to the final invoice.

Accommodations and Additional Bookings

• Beartooth Tours will book overnight accommodations based on the guest’s stated preferences and needs.

• All bookings for overnight accommodations reflect the agreed-upon itinerary, including duration, locations, and preferred type of room(s) or lodging.

• Additional arrangements such as activities, park permits, events, or other experiences may also be coordinated upon request and will include the same 5% coordination fee.

Refunds and Cancellations

• If accommodations or additional services cannot be fulfilled or a trip must be canceled, Beartooth Tours will make every reasonable effort to obtain a full refund from each provider.

• If a provider does not offer a full refund, the guest will receive only the amount actually refunded by that provider.

• Guests who cancel more than 24 hours in advance of the departure date will receive a 100% refund of the guiding fee, coordination fee, and any airfare included in the booking.

Acknowledgment

I have carefully read and fully understand this agreement. By electronically typing my name below, I and all members of my group agree to all terms outlined above.